TERMS AND CONDITIONS

1. GENERAL TERMS

1.1 Agreement
These Terms and Conditions ("Terms") govern your participation in photography workshops and services provided by The Quiet Photographer, operated by James Wright ("we," "us," "our"). By booking a workshop or service, you ("participant," "you," "your") agree to be bound by these Terms.

1.2 Business Information
Business Name: The Quiet Photographer
Operator: James Wright
Location: Valldal, Møre og Romsdal, Norway
UK Base: Goxhill, N.Lincs, United Kingdom
Email: james@thequietphotographer.com
Phone: +44 (0)7803 757858

1.3 Services
We provide luxury landscape photography workshops, private mentoring sessions, and related educational services in Norway, primarily in the Valldal region.


2. BOOKING AND PAYMENT

2.1 Booking Process

• All bookings require a discovery call or written confirmation

• Workshop places are secured upon receipt of deposit

• Maximum group size is 4 participants for standard workshops

• Private workshops available for 1-2 participants
   

2.2 Payment Terms

• Deposit: 50% of total workshop fee required to secure booking

• Balance: Due 30 days before workshop commencement

• Currency: Payments accepted in GBP and NOK

• Methods: Credit card, bank transfer, or approved payment platforms

• Late Payment: Bookings may be cancelled for non-payment
   

2.3 Pricing

• All prices are clearly stated at time of booking

• Prices include workshop instruction, safety equipment, and transportation to locations

• Prices exclude accommodation, meals, and personal equipment unless specifically stated
  
   

3. CANCELLATION AND REFUND POLICY

3.1 Participant Cancellations
More than 60 days before workshop:

• Full refund minus 10% administrative fee

31-60 days before workshop:

• 50% refund of total fee

8-30 days before workshop:

• 25% refund of total fee

Less than 8 days before workshop:

• No refund available
   

3.2 Our Cancellations

• Weather-related: Full refund or rescheduling option

• Insufficient bookings: Full refund if minimum participants not met

• Force majeure: Full refund for circumstances beyond our control

• Instructor illness: Rescheduling or full refund
   

3.3 Rescheduling

• Participants may reschedule once without penalty (subject to availability)

• Subsequent changes subject to cancellation policy

• Price differences for alternative dates may apply
  
   

4. SAFETY AND LIABILITY

4.1 Participant Responsibilities

• Participants must disclose any medical conditions or physical limitations

• Follow all safety instructions provided by the instructor

• Use appropriate equipment and clothing as advised

• Remain with the group unless specifically permitted otherwise

• Notify instructor immediately of any concerns or incidents
   

4.2 Risk Acknowledgment

• Photography workshops involve outdoor activities with inherent risks

• Participants acknowledge risks including but not limited to:

  • Uneven terrain and natural hazards

  • Variable weather conditions

  • Remote locations with limited communication

  • Physical exertion requirements
     

4.3 Limitation of Liability

• The Quiet Photographer provides workshops with reasonable care and skill

• We maintain appropriate insurance for our activities

• Liability is limited to the workshop fee paid

• Participants are responsible for personal travel and health insurance
   

4.4 Personal Property

• Participants are responsible for their personal equipment and belongings

• We are not liable for theft, loss, or damage to participant property

• Basic backup photography equipment may be available
   

5. PARTICIPANT OBLIGATIONS

5.1 Age Requirements

• Minimum age 18 years unless accompanied by parent/guardian

• Participants under 18 require signed parental consent
   

5.2 Health and Fitness

• Participants must be in reasonable physical condition

• Disclose any medical conditions that may affect participation

• Carry personal medications and inform instructor of requirements
   

5.3 Conduct

• Respectful behavior toward instructor, other participants, and local communities

• Follow local laws and environmental guidelines

• Photography restrictions in certain locations must be respected
   

5.4 Equipment and Preparation

• Bring appropriate photography equipment as advised

• Wear suitable clothing for weather conditions

• Arrive punctually for all sessions and meetings
   

6. INTELLECTUAL PROPERTY

6.1 Workshop Content

• All teaching materials, techniques, and methods remain our intellectual property

• Participants may not record, reproduce, or distribute workshop content
   

6.2 Participant Photography

• All photographs taken by participants remain their exclusive property

• Full rights for personal, portfolio, editorial, or commercial use

• No restrictions on publication or sale of participant work
   

6.3 Promotional Use

• We may photograph workshops for promotional purposes

• Participants consent to use of their likeness in marketing materials

• Participants may opt out of promotional photography
   

7. ACCOMMODATION AND TRAVEL

7.1 Accommodation Assistance

• We provide guidance and recommendations for accommodation

• Accommodation costs are participant responsibility unless included in package

• We may assist with bookings but are not liable for accommodation issues
   

7.2 Transportation

• Workshop transportation to photography locations included

• Travel to/from workshop meeting points is participant responsibility

• We provide detailed meeting point information upon booking
   

7.3 International Participants

• Participants responsible for valid travel documents and visas

• Travel insurance strongly recommended

• Currency exchange and international fees are participant responsibility
   

8. FORCE MAJEURE

8.1 Uncontrollable Circumstances
We are not liable for failure to provide services due to:

• Extreme weather conditions

• Natural disasters

• Government restrictions or closures

• Public health emergencies

• Transportation strikes or disruptions
   

8.2 Remedies

• Rescheduling when possible

• Full refund when rescheduling not feasible

• No compensation for associated travel or accommodation costs
   

9. DATA PROTECTION AND PRIVACY

9.1 Data Collection

• We collect personal information necessary for workshop provision

• Information includes contact details, emergency contacts, and health information

• Data used solely for workshop organization and safety
   

9.2 Data Protection

• All personal data handled in accordance with GDPR and UK data protection laws

• Data not shared with third parties except as necessary for workshop provision

• Participants may request data deletion after workshop completion
   

9.3 Marketing Communications

• Newsletter subscription is optional

• Participants may unsubscribe from marketing emails at any time

• Workshop communications continue regardless of marketing preferences
   

10. COMPLAINTS AND DISPUTES

10.1 Complaint Procedure

• Complaints should be raised immediately during workshops when possible

• Written complaints accepted within 28 days of workshop completion

• We aim to respond to complaints within 14 days
   

10.2 Dispute Resolution

• Good faith effort to resolve disputes through direct communication

• Mediation available through appropriate professional bodies

• UK/Norwegian law applies depending on location of service provision
   

11. WORKSHOP-SPECIFIC TERMS

11.1 Weather Dependencies

• Workshops proceed in most weather conditions

• Extreme weather may require location or schedule changes

• Weather-related changes do not constitute grounds for refund
   

11.2 Group Dynamics

• We reserve the right to remove disruptive participants

• Refunds not provided for removal due to inappropriate behavior

• Minimum group sizes may be required for certain workshops
   

11.3 Skill Levels

• Workshops adapted to participant skill levels as stated in descriptions

• Basic camera familiarity assumed unless specified as beginner workshop

• Private mentoring available for intensive individual instruction
   

12. ADDITIONAL SERVICES

12.1 Equipment Sales and Recommendations

• Equipment recommendations provided in good faith based on experience

• We may receive affiliate commissions from recommended equipment

• No liability for equipment performance or compatibility
   

12.2 Fine Art Prints

• Custom print services subject to separate terms and pricing

• All print sales final unless defective

• Shipping costs additional to print prices
   

13. AMENDMENTS AND COMMUNICATIONS

13.1 Terms Updates

• Terms may be updated to reflect service changes or legal requirements

• Updated terms posted on website with effective date

• Existing bookings governed by terms in effect at time of booking
   

13.2 Communication Methods

• Primary communication via email

• Emergency contact available during workshops

• Response time typically within 24 hours except during workshops
   

14. SEVERABILITY AND ENTIRE AGREEMENT

14.1 Severability
If any provision of these Terms is found unenforceable, remaining provisions remain in full effect.

14.2 Entire Agreement
These Terms constitute the entire agreement between parties and supersede all prior communications regarding
workshop participation.

15. CONTACT INFORMATION
For questions about these Terms and Conditions:
Email: james@quietphotographer.org


By booking a workshop with The Quiet Photographer, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.

These Terms and Conditions are designed to protect both participants and The Quiet Photographer while ensuring clear expectations for all workshop experiences. We recommend participants review these terms carefully and contact us with any questions before booking.